MaintFolio, answered.

MaintFolio is a home and asset maintenance platform that helps homeowners track every appliance, vehicle, and system in their home — with automated reminders, service history, warranties, and receipts stored in one place. Service professionals use it to gift populated dashboards to clients and stay top-of-mind for future work.

Yes. Core features — adding unlimited assets, uploading documents, scheduling maintenance, and exporting reports — are free for homeowners during our beta.

After signing up, click 'Add Asset' on your dashboard. You can enter details manually, snap a photo of a serial plate with our AI Vision Scanner, or upload a home inspection PDF to auto-generate your entire inventory.

No. MaintFolio runs in your browser on any device — phone, tablet, or desktop. There's nothing to download.

Most residential furnaces use a 1-inch filter that should be changed every 1–3 months during heavy use. High-efficiency 4- or 5-inch media filters can last 6–12 months. MaintFolio schedules reminders automatically based on your filter type.

Once per year for most tank-style water heaters — more often if you have hard water. Flushing removes sediment that reduces efficiency and shortens lifespan.

Yes. Smart Tips surfaces seasonal reminders — HVAC tune-ups in spring/fall, gutter cleaning, sprinkler blow-outs, chimney inspection — based on your assets and location.

Yes. Tasks can repeat monthly, quarterly, bi-annually, yearly, or every two years, and re-schedule automatically after you mark them complete.

Yes. For vehicles, generators, mowers, and other metered equipment, you can log current usage at task completion and get reminders based on miles or hours instead of dates.

Anything with a maintenance schedule or warranty: HVAC, water heaters, appliances, vehicles, generators, lawn equipment, roofs, decks, pools, sprinkler systems, smart-home devices, and more. You can also create custom categories.

Yes. Create a parent asset (like a house or rental property) and nest sub-assets (furnace, water heater, dishwasher) underneath. Perfect for landlords and multi-property owners.

Upload your home inspection PDF and our AI reads it, extracts every system and appliance, and creates a fully populated dashboard with make, model, age, and recommended follow-ups — in under a minute.

Snap a photo of any serial plate — furnace, dishwasher, HVAC unit — and MaintFolio's AI reads the make, model, and serial number, then pre-fills the asset form for you.

In your private Document Vault, encrypted and attached to the specific asset they belong to. Receipts, warranties, manuals, permits, and service records all live in one place.

Yes. Every asset has a Digital Logbook export — a formatted PDF with full service history, receipts, and specs — accepted by insurance adjusters as proof of maintenance and ownership.

Yes. Add a warranty expiration date and MaintFolio notifies you before it lapses, so you can file claims or extend coverage in time.

Yes. Multi-Player Mode lets you share your full portfolio with a partner, spouse, or roommate — everyone sees the same reminders and can complete tasks together.

Use Smart Transfer to hand off an asset's entire history — service records, receipts, warranties — to the new owner via a verified email link. Instant provenance for buyers.

Service professionals (Realtors, HVAC contractors, home builders) can build a populated dashboard for a client and gift it at closing or after a big job. The client claims it in one click and inherits every asset, document, and reminder.

Every time your client gets a maintenance reminder, your name is on the app — as the Realtor who sold them the home, the HVAC pro who installed the furnace, or the builder who delivered the house. You become the trusted default when they need work done.

Yes. Upload your logo, colors, and contact info and every asset you provide displays a 'Provided By' card with your branding and a direct line back to your business.

No. Pros are mapped by specialty — Realtors show up on the property record and referral prompts, HVAC pros on furnace/AC, plumbers on water heaters. Your name only appears where it's relevant.

MaintFolio is free during our beta for a limited number of professional accounts. Reach out to support@maintfolio.com to get on the list.

Only you and anyone you explicitly invite. We never sell or share your data. Row-level security on our database ensures other users cannot access your records.

Yes. You can delete your account and all associated data from Settings at any time, or email support@maintfolio.com.

In encrypted managed cloud infrastructure (Supabase on AWS), with encrypted backups. Documents are stored in encrypted object storage.